Reclaim AI automatically schedules your tasks, habits, and focus time onto Google Calendar or Outlook, pulling work from tools you already use — Asana, Jira, ClickUp, Linear, Todoist. Owned by Dropbox since 2024, with 320,000+ users and a G2 rating of 4.8. Genuinely useful free Lite tier; paid plans from $10/seat/month annually. Two gaps persist: no native mobile app and US-only data hosting.
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This analysis is based on documentation, public user reports, and vendor materials — not yet on our own hands-on testing. How we rate
Reclaim AI does one thing: it makes your calendar reflect your actual priorities, automatically. Add a task with a priority, duration, and deadline, and it finds the slot and books it. If a meeting lands on top, the task moves itself. Recurring habits get placed when you're most likely to keep them rather than sitting as static events you decline every week.
Crucially, it doesn't ask you to change tools. Reclaim pulls tasks from Asana, Jira, ClickUp, Linear, Todoist, and Google Tasks — you keep your task manager and your calendar starts telling the truth about what's actually planned.
Founded in 2019, acquired by Dropbox in August 2024, now serving over 320,000 users across 60,000+ companies with a G2 rating of 4.8. Free Lite plan; paid from $10/seat/month annually.
Reclaim fits knowledge workers who already run a task manager and want the calendar to follow automatically — people balancing deep work against a meeting-heavy schedule, managers protecting focus blocks, and teams coordinating availability without abandoning the tools they've standardized on.
The integration-first approach specifically suits organizations that have already invested in Jira, Linear, or Asana and don't want another system of record.
It's the wrong pick for: anyone who manages their schedule from a phone (there's still no native mobile app), European organizations needing EU data residency, Outlook-first teams who need parity with the Google experience, and people who want deep built-in task management rather than a scheduling layer — that's Motion's territory.
| Tool | Approach | Task manager | Free tier | Mobile app | Entry price |
|---|---|---|---|---|---|
| Reclaim | Integrates with your tools | ❌ Uses yours | ✅ Genuinely useful | ❌ None | $10/seat |
| Motion | Replaces your tools | ✅ Built in | ❌ Trial only | ✅ Yes | $19/seat |
| Clockwise | Focus-time optimization | ❌ | ✅ Yes | ⚠️ Limited | ~$7+ |
| Sunsama | Guided manual planning | ⚠️ Some | ⚠️ Trial | ✅ Yes | ~$16 |
| Akiflow | Manual time-blocking | ✅ Aggregates | ⚠️ Trial | ✅ Yes | ~$15 |
Pricing checked August 2026 from each provider's pages. Competitor prices are approximate and change frequently.
Reclaim vs Motion: The core comparison, and it comes down to whether you want to replace your stack or enhance it. Motion bundles task management and aggressive auto-scheduling into one system that wants to own your workflow. Reclaim integrates with Asana, Jira, Linear, and the rest, at roughly half the price. Motion is more assertive about rearranging your day; Reclaim is gentler and keeps you closer to the driver's seat. Reclaim has also offered a 20% discount to teams switching from Motion, which tells you where it's aiming.
Reclaim vs Clockwise: Clockwise focuses on optimizing focus time across a team and is cheaper. Reclaim does broader work — tasks, habits, scheduling links, and integrations. For team-wide focus optimization specifically, Clockwise; for personal auto-scheduling tied to your task manager, Reclaim.
Reclaim vs Sunsama: Sunsama is a deliberate daily-planning ritual — you decide what happens, guided. Reclaim automates the placement. For mindful manual planning, Sunsama; for hands-off scheduling, Reclaim. Sunsama also has a mobile app, which Reclaim doesn't.
| Plan | Cost (annual) | What you get |
|---|---|---|
| Lite | Free | Unlimited tasks and buffer time, 1 scheduling link, 1 habit, 1 calendar sync, 1-week range |
| Starter | $10/seat/mo | Full scheduling range, more habits and links, core integrations |
| Premium | ~$15/seat/mo | Advanced features, deeper integrations, team scheduling |
| Business / Enterprise | Higher / custom | Admin controls, team analytics, support |
Pricing checked August 2026. Older reviews frequently cite a retired $8/seat entry price — the current floor is $10/seat billed annually. New signups get a 14-day Business trial and roll into free Lite automatically if they don't upgrade.
The free Lite plan deserves its reputation as one of the more honest in this category. Unlimited tasks and buffer time on a free tier is unusual, and for an individual who wants basic auto-scheduling with one habit and a one-week horizon, it works indefinitely without pressure. Most competitors gate far more aggressively.
The upgrade triggers are specific and easy to predict: you'll want a longer scheduling range than one week, more than one habit, or more than one scheduling link. At $10/seat annually, Starter is reasonable, and it undercuts Motion by roughly half for the scheduling job specifically.
The honest cost comparison, though, is against doing nothing. If you already keep a disciplined calendar and a working task list, Reclaim automates something you've already solved. Its value lands hardest on people whose task list and calendar have drifted apart — where things are planned in one place and time is allocated in another, and the gap between them is where work goes to die.
Task list meets calendar: A developer's Linear issues appear as scheduled blocks on their calendar, sized by estimate and ordered by priority, without manual dragging.
Habits that survive a busy week: Exercise and weekly planning get placed where they'll actually happen and move when meetings intrude, instead of being declined silently.
Focus time defense: A manager's deep-work blocks hold against encroaching meetings, with Reclaim rearranging around them rather than surrendering the time.
Team scheduling without tool migration: A team keeps Jira and Asana as systems of record while Reclaim handles the calendar layer for everyone.
Availability that reflects reality: Scheduling links show genuine free time — accounting for scheduled tasks and habits, not just empty calendar slots.
Reclaim is the most polished automatic time-blocker for people who live in Google Calendar, and its central design decision — integrate rather than replace — is the right one for anyone already invested in a task manager. The Habits system genuinely has no equal; placing recurring routines where you'll actually keep them, and moving them when reality intervenes, solves a problem static recurring events never could. A G2 rating of 4.8, 320,000+ users, SOC 2 Type II certification, and Dropbox's backing add up to a stable, well-regarded product.
Two gaps keep it from being an easy universal recommendation. There's still no native mobile app in 2026 — scheduled events reach your phone through your calendar, but you can't adjust tasks, priorities, or habits on the go, which is a genuine friction point for anyone who manages their day away from a desk. And all data is hosted in the US with no EU residency option, which is a hard blocker for some European organizations regardless of GDPR compliance. The Outlook experience also lags Google noticeably, and initial setup takes a thoughtful 30-45 minutes rather than being instant.
For desk-based knowledge workers on Google Calendar with an existing task manager, recommend, starting free. For mobile-first users or EU data-residency requirements, look elsewhere.
Note: Reclaim AI does not currently have an active affiliate program with AIVario. We earn no commission, and this rating carries no commercial incentive.
Best for: Knowledge workers with an existing task manager, Google Calendar users, managers defending focus time, teams wanting a calendar layer without migrating tools, anyone who wants habits that actually survive a busy week Not ideal for: Mobile-first schedule management (no native app), EU organizations needing data residency, Outlook-first teams expecting Google parity, people wanting built-in task management (use Motion) Bottom line: The best integrate-don't-replace auto-scheduler, with a free tier that's genuinely usable and Habits nothing else matches. Check the no-mobile-app and US-hosting limits before you commit.
There's a free Lite plan, with paid tiers starting at $10/seat/month billed annually for Starter and around $15 for Premium, plus Business and Enterprise above that. Be careful with older reviews: many still cite an $8/seat entry price that has been retired. New signups get a 14-day trial of the Business plan and roll into free Lite automatically if they don't upgrade. Teams switching from Motion have been offered a 20% discount.
More than most free tiers in this category — it's genuinely usable rather than a demo. Lite covers unlimited tasks and buffer time, one scheduling link, one habit, one calendar sync, and a one-week scheduling range for a single user, with limited integrations. For an individual wanting basic auto-scheduling, that works indefinitely. The one-week horizon and single-habit limit are what push people to upgrade.
Philosophy and price. Motion wants to be your task manager and your calendar, replacing what you use. Reclaim assumes you already have a task manager and integrates with it — Asana, Jira, ClickUp, Linear, Todoist, Google Tasks — pulling those tasks onto your calendar automatically. Reclaim runs roughly half Motion's price and is gentler about rearranging your day. For deeper built-in task management, Motion; for enhancing tools you already use, Reclaim.
Recurring routines — exercise, weekly planning, learning time, deep work — that Reclaim places at the times you're most likely to actually keep them, flexing around your real schedule instead of sitting as static recurring events you decline every week. Reviewers consistently call this the feature nothing else matches. If a meeting lands on your workout block, Reclaim moves it rather than letting it silently die.
No, and this remains the most common complaint in 2026. Reclaim works through your calendar, so scheduled events appear on your phone via Google Calendar or Outlook, but there's no native Reclaim app for adjusting tasks, habits, or priorities on the go. If you manage your schedule primarily from a phone, this is a real limitation worth weighing before committing to an annual plan.
In the United States, with no EU data residency option as of 2026. Reclaim holds SOC 2 Type II certification (audited by A-Lign), is GDPR and CCPA compliant, and now sits under Dropbox, which carries ISO 27001, SOC 2, and HIPAA certifications. But for European organizations with strict data-residency requirements, US-only hosting can be a blocker regardless of compliance certifications.
Yes, since the full Microsoft Outlook integration launched in August 2025. That said, independent reviewers consistently describe the Outlook experience as second-class compared to Google Calendar, where the product originated and where most testing and development attention has gone. If you're on Outlook, trial it properly rather than assuming parity.
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